From a Messenger enquiry to a closed booking, in one place
Seven steps, from setting up your business to settling the deposit. Most owners are through the first two on the same afternoon they sign up.
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Set up your business
arkilahub.app/t/your-business
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Share your booking link
Facebook · Messenger · QR
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Customer books
Vios · 3 days · ₱6,000
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Review and confirm
Licence and receipt checked
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Release the vehicle
Agreement signed · 12 photos
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Return and inspect
Fuel top up · ₱500
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Close the booking
Deposit refunded · ₱3,000
What happens at each stage
What you do, what your customer does, and what the system does for you in between.
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Set up your business
Add what a customer needs to see and what you need to run the rental. The booking website is built as you go.
- Business name, logo, colour and contact details
- Vehicles with photos, rates and what you require from a renter
- How customers pay you: your GCash, Maya or bank details
- Your rental policy, terms and privacy notice, in your own words
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Share your booking link
It is an ordinary web address, so it goes wherever you already talk to customers. No integration to set up.
- An ArkilaHub address from day one, or your own domain on Pro
- Paste it into your Facebook page, Messenger replies and bio
- Print it as a QR code for cards, receipts or the vehicle itself
- Returning customers rebook without going through you
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Customer books
From their phone, and mostly without having to ask you anything first.
- They browse your vehicles and see what is free on their dates
- Rates are worked out for their dates before they ask
- Self drive or with driver, with pickup and destination
- An account is made when they confirm, for their documents
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Review and confirm
A request arrives as a record, not a message, with everything you need to decide.
- Their licence and documents are on the booking
- The vehicle is held while you decide
- Availability is checked again as you confirm
- Decline with a reason they can read
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Release the vehicle
The vehicle, and the driver where the booking needs one, then the handover on record.
- Assign the vehicle, and the driver for a with-driver booking
- Drivers see their own trips on their own screens
- Rental agreement generated and signed on screen Pro
- Photo inspection before the vehicle leaves Pro
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Return and inspect
The second half of the handover, compared against the first.
- Return inspection with photos to compare Pro
- Fuel, a late return or damage added to the booking Pro
- Damage recorded against the vehicle as well as the booking Pro
- The vehicle is free again for the next booking
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Close the booking
Money settled, and the whole rental on one record you can find again.
- Deposit refunded in full or in part, with the difference recorded Pro
- Payments verified and attached to the booking
- Revenue and utilisation in your reports Pro
- Everything about the rental kept together
Messenger is great for talking to customers. It should not be running your whole business.
Keep answering customers where they already are. ArkilaHub is for what happens after they say yes, and for the questions your booking page has already answered.
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On Messenger alone: They ask if a vehicle is free, and you go and checkWith ArkilaHub behind it: They see for themselves what is free on their dates
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On Messenger alone: They ask your rate, and you type it out againWith ArkilaHub behind it: They see your published rate before they ask
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On Messenger alone: They send a licence photo, and you save it somewhereWith ArkilaHub behind it: The licence is uploaded against their booking
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On Messenger alone: They send a GCash screenshot, and you find it again laterWith ArkilaHub behind it: The receipt is attached to the booking it paid for
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On Messenger alone: You copy the booking into a calendar or a notebookWith ArkilaHub behind it: The booking is already a record, and the schedule is updated
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On Messenger alone: You message the driver to tell them where to goWith ArkilaHub behind it: The driver sees the trip in their own screen
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On Messenger alone: You try to remember which vehicle is due back todayWith ArkilaHub behind it: Today's returns are the first thing on your dashboard
What your customers do lands straight in your dashboard
Your booking website and your dashboard are the same system. A booking sent from a customer's phone arrives on your side as a booking record, with their licence and receipt already attached.
What your customers do
- Browse your vehicles and photos
- Check which dates are free
- See your prices before asking
- Choose self drive or with driver
- Give pickup and destination details
- Upload their licence and receipt
- Check their booking status later
What you do with it
- Review and confirm bookings
- Assign vehicles and drivers
- Verify payments against bookings
- Track security deposits Pro
- Complete release and return inspections Pro
- Manage maintenance Pro
- See revenue and utilisation Pro
Customers browse your vehicles, check dates and see prices without making an account. An account is created when they confirm, so their licence and receipt have somewhere private to live.
Turn your next Messenger enquiry into an organized booking.
Try every Pro feature with your real vehicles and bookings for 14 days. No card and no automatic charge.